An AI receptionist for clinics, dentists and therapists
When the front desk is with a patient, or you're in a session, HaloTasker's AI receptionist answers the phone, books appointments and takes clear messages for anything that needs a person.
- Books appointments
- Takes clear messages
- Covers lunch and evenings
14-day free trial. No credit card needed to start.
AI: Good afternoon, Brightside Physio, this is Emma. How can I help?
Customer: I've hurt my shoulder. Can I get seen this week?
AI: I'm sorry to hear that. I have a first assessment on Thursday at 10:30 or Friday at 2pm. Which suits you?
Customer: Thursday please.
AI: You're booked for Thursday at 10:30. I'll text you a confirmation and a short form to fill in before you come.
Patients ring when you're busiest
Clinic phones peak first thing in the morning and at lunch, exactly when the front desk is busiest and practitioners are with patients. Callers who get no answer often go elsewhere, and messages left on voicemail take time to return.
The AI receptionist books new and follow-up appointments, answers questions about prices, parking and what to bring, and takes a message for anything clinical, so your team can call back with the right information.
How it works
- 1
Teach it your business
Enter your website address and upload price lists or FAQs. It learns your services, hours and policies in minutes.
- 2
Choose when it answers
Get a new UK number or forward your existing one. For each part of the day, choose whether your phone rings first, the AI answers straight away, or it picks up after a few rings.
- 3
Get on with your day
Bookings land in your calendar, messages become tasks, and you get a summary and transcript of every call by email or text.
What it does for you
Books the right appointment
Knows the difference between a first assessment and a follow-up, and books the right length with the right practitioner.
Leaves clinical questions to you
It doesn't give medical advice. It takes the details and books a call-back so a member of your team can help.
Forms before the visit
Send new patients your intake forms with their booking confirmation, so they arrive ready.
Puts urgent calls through
Set rules for who gets put through. The AI rings you first and tells you who's calling. If you can't take it, the caller goes back to the AI to leave a message.
A summary of every call
Every call becomes a task with the caller's details, what they wanted and the full transcript, sent to you by email or text.
Pay for the calls it takes
The AI runs on pay-as-you-go call credit, so a quiet week costs very little. Top up when you need to.
Try it with your own business, free for 14 days.
Frequently asked questions
Will it give medical advice?
No. Tell it what it can talk about, such as prices and opening times. For anything clinical it takes a message or books a call-back.
Can it handle cancellations?
Yes. It can take cancellation and rescheduling requests, and patients can also manage bookings online within your rules.
Can I keep my existing phone number?
Yes. Forward your existing number to HaloTasker, or get a new UK number from us.
How much does it cost?
The AI receptionist runs on pay-as-you-go call credit, so you only pay for the calls it handles. Your HaloTasker plan covers bookings, reminders and the rest of the platform. Start with a 14-day free trial.
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Give your front desk a hand
Start your free trial, set up your AI receptionist in an afternoon and hear it answer your first call.
